I wanted to share with you an alarming trend I’ve seen with business emails in the last few weeks. As a mortgage lender, I deal with hundreds of realtors all over Oregon and SW Washington.
I’ve been getting suspicious emails from several realtor accounts – specifically those who are using free email hosts – such as AOL, Hotmail, and even from Gmail and Yahoo … although they are better than most.
These emails have a subject line saying “I’ve got buyers interested in your home” or “Cash offer for your home”. Then you look at the body of the email, contains the actual realtor’s signature and contact info, even their logo. Everything looks legitimate! But then it has a link to a website that could be virus-infected. I can tell just at a glance that it’s not going to their personal website. Or it may have a file attached.
You definitely don’t want to download or even open anything like that on your computer – you risk getting a virus and shutting your whole system down.
By using a free email service, you leave your information susceptible to people you don’t want looking at your confidential emails and client information. It could be a big security issue.
What I would recommend you do; if you are guilty of using a free email account for business, then go buy a domain name specifically with your name and company. For example: “JohnDoeRealEstate.com” and then create your business email “JohnDoe@RealEstate.com”.
Use that for your business, and set up your email with a reliable host that can keep your emails protected and secure. If you need recommendations, I know several email hosts that are fantastic; I personally use RackSpace and have had excellent success with them.
I can even assist you with setting up Microsoft Exchange accounts – it’s a very simple process to sync all your emails, calendars, and tasks across all of your devices.
This is all very easy to do, will make you look a lot more professional to your clients, and will help keep your emails and their information secure!
If you need any help with this, give me a call at 503.698.5801 or email me.